9 October 2024
Systematisation is the best method to expand your business and help to create sustainable growth. Incorporating processes into your company will give everyone a clear idea about what they must do, allowing them step out of managerial and tactical posts and deliver tangible results and be accountable. This requires a system that lets you document the ‘rules of your company’ so that routine tasks can take care themselves and free time for the more important tasks. This is the reason for an organizational management system.
A management system for companies aims to establish a policy that outline procedures, guidelines, and policies to ensure that all activities of an organization are carried out in accordance with the best practices. These systems are designed to meet various corporate goals, including increasing efficiency in operations and financial success. They also seek to improve client relationships and product quality, as well as worker safety, and environmental performance.
They are usually built on the PDCA cycle and involve creating procedures that document, evaluate and implement improvements to existing processes in a systematic way. Some of these processes are designed to comply with specific standards such as ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.
A successful company management system should be easy to use and accessible to staff across the entire business. This could be in the form of a light application that allows anyone edit and publish new quality documents or workflows or even making a simple business flow map that is accessible via an intranet. Whatever method is chosen it is crucial that the system is easily updated so that it is always updated to reflect the current working practices of the company. This minimizes the chance of it becoming outdated, a common problem with more formalized manuals or software applications that require specialised skills to maintain.